Ask for and keep the evidence of a done action
Get the photo or the document that proves an action was done, and keep it with the action.
The task in figures
- Gives you back
- 0.4 h a monthper team; today it takes 1.4 to 4.3 h a month
- Elmira today
- Helps
- Frequency
- Weekly
- Who does it today
- Analyst, Engineer
- Version
- Elmira Junior
What hurts today.
The evidence ends up in folders nobody can find.
The photo is asked for weeks later, and there is no before anymore.
At the audit, what was done cannot be shown.
In an audit or a project review, saying something was done is not enough: it has to be shown. So the analyst asks each owner for a before-and-after photo, a record or a document, and keeps it in a shared folder under a name nobody remembers. When someone asks for it months later, finding it takes longer than doing the action did.
Done today with
- Expert
- On the floor
- Spreadsheet
- Email and chat
Each step, today and with Elmira.
The owner sends Elmira the photo or the PDF on WhatsApp, and she attaches it to the document of their action, private; it can also be uploaded in Obeyaka. Whoever sees the action finds it there when someone asks.
| Step | Today | With Elmira |
|---|---|---|
| Ask the owner for the evidence | Email and chat5 min – 15 min | Still by hand |
| The owner takes the photo or gathers the document | On the floor | Your call |
| Keep it with the action | Email and chat, Spreadsheet5 min – 15 min | |
| Find it when someone asks for it | Email and chat, Expert10 min – 30 min | Obeyaka (web) |
The conversation
No example conversation: the Obeyaka web app does it, or it comes later.
Does this happen to your team?
Book a demo and we will show you Elmira doing this task.
More cases of actions and follow-up
- Gather progress from the floorProgress arrives by word of mouth, late or never.
- Record the plan’s actionsThe agreements stay in the notebook of whoever took notes.
- Tell each owner about the action assigned to themWhoever missed the meeting does not know they have an action.