Design the tiered meeting system and its escalation
Decide which meeting each level holds, when and what for, so what happens below reaches the top in time and each problem goes up to whoever can solve it.
The task in figures
- Gives you back
- 0.1 h a monthper team; today it takes 0.3 to 0.8 h a month
- Elmira today
- Helps
- Frequency
- Yearly
- Who does it today
- Lead
- Version
- Elmira Manager
What hurts today.
Meetings overlap, and information reaches the top late.
Nobody knows which problem belongs to which level.
Each team runs its meeting its own way, and they cannot be compared.
A daily management system is a chain of meetings: the team in the morning, the supervisor after, management last, each with its agenda, its board and what goes up to the next. Designing it means deciding which meeting each level holds, ordering their calendar, setting what is escalated and when, and writing the standard of each one. Without that design, meetings overlap, information arrives late and problems stay where nobody can solve them.
Done today with
- Expert
- In-person meeting
- Paper and whiteboard
- Spreadsheet
- Slides
- Diagramming tool
Each step, today and with Elmira.
Obeyaka brings the method’s meetings, each team’s briefing and debriefing and each period’s planning, with their guide and their minutes. In the app you set the day and time of each; what is escalated is still yours.
| Step | Today | With Elmira |
|---|---|---|
| Define which meeting each level holds, what for and who attends | In-person meeting, Slides1 h – 3 h | Obeyaka (web) |
| Order the calendar, so what happens below reaches the top first | Spreadsheet, Expert30 min – 1 h | Obeyaka (web) |
| Set what goes up from one level to the next, and when | Expert, Diagramming tool30 min – 1.5 h | Still by hand |
| Write the standard agenda and minutes of each meeting | Slides, Paper and whiteboard1 h – 2 h | Automatic |
| Teach it to whoever facilitates | In-person meeting, Slides1 h – 2 h | Still by hand |
The conversation
No example conversation: the Obeyaka web app does it, or it comes later.
Does this happen to your team?
Book a demo and we will show you Elmira doing this task.
More cases of routines and daily management
- Run the start-of-shift daily huddleThe board shows data from days ago, and nobody trusts it.
- Run the team’s weekly briefingThe meeting goes on looking for data instead of deciding.
- Run the team’s weekly debriefingThe week closes without looking back, and the same problems come back.