Check that each team holds its routines
Check which teams hold their briefing and debriefing, whether their minutes are useful and whether they do what they agree.
The task in figures
- Gives you back
- 1.2 h a monthper team; today it takes 1.8 to 3.7 h a month
- Elmira today
- Helps
- Frequency
- Monthly
- Who does it today
- Engineer, Lead
- Version
- Elmira Junior
What hurts today.
A team stops holding its meeting, and nobody notices for weeks.
Gathering each team’s minutes takes hours.
What gets measured is whether there was a meeting, not whether it helped.
A management system fails quietly: a team skips a meeting, the next one gets shorter, and within a month nobody holds it. So someone checks every month which teams held their routines, whether the minutes have agreements with an owner and whether those agreements were kept, and talks with each facilitator. In spreadsheets, gathering the evidence takes hours, and it usually comes late.
Done today with
- Expert
- In-person meeting
- Spreadsheet
- Email and chat
- Slides
Each step, today and with Elmira.
Ask Elmira on WhatsApp which teams held their briefing and debriefing, what their minutes say and whether what was agreed was done. The conversation with each facilitator is still yours.
| Step | Today | With Elmira |
|---|---|---|
| Check which teams held their briefing and their debriefing | Spreadsheet, Email and chat30 min – 1 h | |
| Check whether each minutes have agreements with an owner and a summary | Spreadsheet, Expert20 min – 45 min | |
| See whether what was agreed was done | Spreadsheet20 min – 40 min | |
| Talk with each facilitator about the findings | In-person meeting, Email and chat15 min – 30 min | Still by hand |
| Report adherence to management | Slides, Spreadsheet20 min – 45 min | Still by hand |
The conversation
- Ana, continuous improvement engineer
Elmira, which Production teams held their briefing and their debriefing this week?
Of the 4 Production teams, 2 closed both. Packaging closed its briefing, but Thursday’s debriefing is still open. Assembly abandoned Monday’s briefing.
Does this happen to your team?
Book a demo and we will show you Elmira doing this task.
More cases of routines and daily management
- Run the start-of-shift daily huddleThe board shows data from days ago, and nobody trusts it.
- Run the team’s weekly briefingThe meeting goes on looking for data instead of deciding.
- Run the team’s weekly debriefingThe week closes without looking back, and the same problems come back.