Put together the weekly indicator report
Gather the week’s figures, mark the deviations with their explanation and the actions, and send it to whoever reads it.
The task in figures
- Gives you back
- 5.1 h a monthper team; today it takes 6.9 to 14.4 h a month
- Elmira today
- Helps
- Frequency
- Weekly
- Who does it today
- Analyst
- Version
- Elmira Junior
What hurts today.
It takes half a day every week, and by the time it arrives it is old.
Copying by hand brings in errors nobody checks.
Management reads last week’s snapshot instead of looking at the board.
Every Monday someone puts the week’s report together: copies each indicator’s figures, colors the deviations, asks the owners to explain them, adds the actions and sends it as slides or an email. It takes half a day, and by the time it arrives it is old: the figures have changed, and management reads a snapshot of last week instead of looking at the board.
Done today with
- Expert
- Spreadsheet
- Email and chat
- Slides
- BI dashboard
- Project tool
Each step, today and with Elmira.
In Obeyaka, each team’s Matrix and Board show its figures, its traffic lights and its actions, always up to date. On WhatsApp, Elmira sums up a team’s week when you ask her.
| Step | Today | With Elmira |
|---|---|---|
| Copy each indicator’s figures | Spreadsheet, BI dashboard30 min – 1 h | Automatic |
| Mark the deviations | Spreadsheet10 min – 20 min | Automatic |
| Ask each owner to explain their deviation | Email and chat20 min – 45 min | Still by hand |
| Add the actions under way | Spreadsheet, Project tool10 min – 20 min | Automatic |
| Write the week’s summary | Expert, Slides20 min – 40 min | |
| Send it to whoever reads it | Email and chat, Slides5 min – 15 min | Obeyaka (web) |
The conversation
- Matías, continuous improvement analyst
Elmira, sum up Maintenance’s week for me.
Maintenance has 4 goals: 2 healthy, 1 at risk and 1 critical. The critical one is “Cut downtime hours”, with 31 hours in week 41, against 30 in week 40. It has 3 actions under way and one overdue: Jorge Muñoz’s check of compressor 2, due on October 6.
- Matías, continuous improvement analyst
Great. I will forward it to the manager.
Does this happen to your team?
Book a demo and we will show you Elmira doing this task.
More cases of indicators and measurement
- Answer how an indicator is doingEvery question interrupts whatever the analyst was doing.
- Collect indicator dataThe figure arrives late, or never, and the meeting starts without it.
- Flag deviations in timeWhen things get busy nobody checks, and the deviation shows up at the monthly meeting.